Bill 16 Readiness Checklist: are you ready?

The deadlines that matter (2025 → 2028)

The regulation has been in force since August 14, 2025. For co-ownerships existing when the regulation entered into force, the principal deadline for the first maintenance logbook and the first contingency-fund study (25-year horizon) is August 15, 2028. Other timing rules may apply to new co-ownerships and promoter transitions. After that: the logbook is updated every year and reviewed by an authorized person every 5 years — or every 10 years where the building meets one of the conditions set by the regulation (see the logbook page); the study is renewed every 5 years. Understand Bill 16 in detail.

The 12 documents to gather

Assembling these ahead of time supports the authorized person's work and the coordination:

1. Declaration of co-ownership and by-laws;
2. Original plans and specifications (architecture, structure, mechanical);
3. Certificate of location;
4. Invoices for major works completed;
5. Current service contracts (elevator, heating, maintenance);
6. Insurance policies and certificates;
7. Minutes of general and board meetings;
8. Financial statements and current budget;
9. Prior studies and reports (engineering, roof, façade);
10. Warranties still in force;
11. Maintenance history and works register;
12. Inventory of common components.

The certificate on the condition of the co-ownership (art. 1068.1) remains a separate document with regulation-prescribed minimum content — see the Bill 16 co-ownership page.

Who is allowed to sign what

Bill 16 strictly frames who produces and signs each document. Three distinct roles:

• The authorized person signs. For the logbook and study: a member of the OIQ, OTPQ, OAQ or OEAQ meeting the professional-eligibility and independence conditions prescribed by the regulation. For the contingency-fund study, a member of the Ordre des CPA du Québec who satisfies the applicable independence condition may also perform it.
• Casaforta coordinates and documents. We gather the records and help the syndicate identify an authorized person whom it retains directly; we then coordinate the process under the written mandate. The board of directors remains responsible for the annual maintenance-log update. We neither prepare nor sign the regulated documents.
• The board decides and keeps. The board approves, adopts and retains the official documents.

This checklist is a readiness and coordination tool — not legal or professional advice. Official documents are produced and signed by authorized professionals.

Self-assessment: 10 questions

Answer yes or no, then count your “yes” answers.

1. Does your co-ownership have an up-to-date maintenance logbook?
2. Do you have a contingency-fund study less than 5 years old?
3. Do you contribute to the fund based on a 25-year plan?
4. Are your 12 key documents gathered and accessible?
5. Do you know the real condition of your major components (roof, façade, balconies)?
6. Do you have a current inventory of common components?
7. Are your minutes and financial statements complete and recent?
8. Do you know which major works are coming in the next 5 years?
9. Have you identified an authorized professional for the logbook and study?
10. Is a clear owner steering your Bill 16 compliance?

8-10 “yes” — your documentary foundations appear in place; formalize and maintain.
4-7 “yes” — several elements remain to structure before the applicable deadline.
0-3 “yes” — start without delay: records, building complexity and the availability of authorized persons all influence timelines. This self-assessment is an illustrative readiness aid — not a compliance determination.

The 90-day plan

An illustrative 90-day plan — the real pace depends on your records, the building's complexity and the availability of authorized persons:

• Days 1-30 — Gather & diagnose. Collect the 12 documents, have the building read (Building Health Score), scope the needs.
• Days 31-60 — Coordinate. Select and engage the authorized professional; prepare the inventory and history for the logbook and study.
• Days 61-90 — Produce & plan. The professional produces and signs the logbook and study; Casaforta presents the results to the board, documents decisions and sets up annual follow-up.

Official sources

The obligations described on this page flow from the Civil Code of Québec and the Regulation establishing various rules concerning divided co-ownership (CCQ, r. 8.01), in force since August 14, 2025:

• Civil Code of Québec, art. 1068.1 — certificate of the syndicate (LégisQuébec)
• Civil Code of Québec, art. 1070.2 — the maintenance logbook (LégisQuébec)
• Civil Code of Québec, art. 1071 — the contingency fund (LégisQuébec)
• Regulation establishing various rules concerning divided co-ownership, CCQ, r. 8.01 (LégisQuébec)
• Gouvernement du Québec — rules for divided co-ownership (in French)