Bill 16 Readiness Checklist: are you ready?

The deadlines that matter (2025 → 2028)

The regulation has been in force since August 14, 2025. Existing co-ownerships have until August 15, 2028 to establish their first maintenance logbook and obtain a first contingency-fund study (25-year horizon). After that: the logbook is updated every year and reviewed by a professional every 5 years (10 years for small co-ownerships); the study is renewed every 5 years. Understand Bill 16 in detail.

The 12 documents to gather

Assembling these ahead of time speeds everything up — and lowers the professionals' bill:

1. Declaration of co-ownership and by-laws;
2. Original plans and specifications (architecture, structure, mechanical);
3. Certificate of location;
4. Invoices for major works completed;
5. Current service contracts (elevator, heating, maintenance);
6. Insurance policies and certificates;
7. Minutes of general and board meetings;
8. Financial statements and current budget;
9. Prior studies and reports (engineering, roof, façade);
10. Warranties still in force;
11. Maintenance history and works register;
12. Inventory of common components.

Who is allowed to sign what

Bill 16 strictly frames who produces and signs each document. Three distinct roles:

• The authorized professional signs. Engineer, professional technologist, architect or chartered appraiser for the logbook and study; a CPA for the financial side of the study — with no tie to the co-ownership.
• Casaforta coordinates and documents. We gather the 12 documents, select and steer the right authorized professional, and keep everything current. We do not sign the regulated documents.
• The board decides and keeps. The board approves, adopts and retains the official documents.

This checklist is a readiness and coordination tool — not legal or professional advice. Official documents are produced and signed by authorized professionals.

Self-assessment: 10 questions

Answer yes or no, then count your “yes” answers.

1. Does your co-ownership have an up-to-date maintenance logbook?
2. Do you have a contingency-fund study less than 5 years old?
3. Do you contribute to the fund based on a 25-year plan?
4. Are your 12 key documents gathered and accessible?
5. Do you know the real condition of your major components (roof, façade, balconies)?
6. Do you have a current inventory of common components?
7. Are your minutes and financial statements complete and recent?
8. Do you know which major works are coming in the next 5 years?
9. Have you identified an authorized professional for the logbook and study?
10. Is a clear owner steering your Bill 16 compliance?

8-10 “yes” — Ready. Strong position; formalize and maintain.
4-7 “yes” — Behind. The foundations exist, but 2028 is approaching: structure this now.
0-3 “yes” — At risk. Start without delay to avoid the professionals' bottleneck and surprise special assessments.

The 90-day plan

Three months is enough to move from “at risk” to “in control”:

• Days 1-30 — Gather & diagnose. Collect the 12 documents, have the building read (Building Health Score), scope the needs.
• Days 31-60 — Coordinate. Select and engage the authorized professional; prepare the inventory and history for the logbook and study.
• Days 61-90 — Produce & plan. The professional produces and signs the logbook and study; Casaforta presents the results to the board, documents decisions and sets up annual follow-up.